Job Description

Job Description

Job Description

Administrative Assistant / Executive Secretary Jefferson

Partners Professional is currently seeking candidates for our client that are experienced in higher level Administrative Assistance/Executive Secretary to support their leadership team. This position will be onsite at their Jefferson, GA location in their Parts Distribution Center(PDC) and offered on a temp-to-hire basis after successful completion of training and work history. The selected candidate will perform all administrative functions for the leadership teams and show experience in being able to multi-task, being highly organized and thorough and present with professionalism daily in their interactions.

Key Responsibilities

• Update daily, productivity man-hour sheets, once reviewed by Leadership, into the AMOS system.
• Obtain service quotes, set up vendors services and submit, as directed by Leadership, Purchase Requisitions (PR's) for goods and services
• Maintains system data for employees in terms of active and non-active employees, agency records and processor required supplies.
• Monitors claims aging to ensure no claim reaches beyond 30 days without a specific reason. Communicates with dealers to ensure they are following procedure to receive claim credits.
• Supports the on boarding effort of new employees by setting up access badges and system access for AMOS in terms of use of the PDA.

Key Performance Indicators

• Manage claims to ensure they are resolved within 30 days of submission.
• Monitors spend for general PDC operations to ensure we stay within compliance to budget.
• Negotiates purchase agreements for the PDC facility. This could include packaging, preventative maintenance (PM's), repairs, supplies and other essential services.
• Performs routine data entry functions as required or outlined above in accountability section.
• Update productivity man-hour sheets and PDC activity reports as required.
• Maintain office supplies and materials related to the functioning of the PDC through and inventory and order process. I.E- Boxes, safety vests, gloves, knives, etc.
• Create PR's and track approval process, ensuring timely payment and processing.

Qualifications:

• 2-4 years of General - Executive Secretary/Administrative Assistant experience is required.

• Experience in quotes, invoices and financial budgeting is a required part of this key role along with PRs and payment management.
• Office tasks such as e-mail, record keeping, routine database, word processing, spreadsheets.
• MS Office suite proficiency in Word, Outlook, Excel and PowerPoint

• SAP experience is highly preferred
• Accounts payable experience
• Experience managing and creating budgets
• Vendor sourcing and management
• Highly organized and strong attention to detail
• Excellent communication skills

Our client is a subsidiary of a leading automobile manufacturer and is a top automobile parts supplier. This location is one of state-of-the-art technology and production and distribution. The role will be Monday-Friday with hours of 8AM to 5PM daily. Once permanently part of their staff, they offer an outstanding array of benefits including tuition reimbursement, company discounts, PTO and 401K match.

If you have been looking for an exciting career move and can comfortably commute to the Jefferson area daily, PLEASE APPLY TODAY for resume review and consideration.

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