Job Description
Administrative Executive Assistant to the Chief Operating Officer,
TLC Solutions of Florida - West Palm Beach, FL
Are you an organized, detail-oriented, and proactive professional looking to grow with a dynamic company? TLC Solutions of Florida, the largest non-emergency medical transportation provider in Palm Beach County, is looking for an Administrative Assistant to support our Chief of Operations and help streamline our daily operations.
About Us:
TLC Solutions of Florida provides safe, reliable, and compassionate non-emergency medical transportation (NEMT). We work with hospitals, healthcare facilities, and individuals to ensure patients and clients reach their destinations on time-”whether it's for a hospital discharge, a medical appointment, or simply a leisure outing to visit loved ones. Our company is expanding rapidly, and we're looking for a dedicated professional to join our team and contribute to our continued success.
Job Responsibilities:
As the Administrative Executive Assistant, you will play a vital role in supporting daily business operations. Your duties will include, but are not limited to:
Administrative & Executive Support:
. Manage and coordinate the Chief Operations Officer's calendar, scheduling meetings, and appointments.
. Handle emails, phone calls, and correspondence on behalf of the Chief.
. Prepare reports, presentations, and internal communications.
. Maintain confidential files, records, and company documents.
. Serve as a liaison between the Chief and various departments, vendors, and clients.
Office & Operations Support:
. Assist in daily office administrative management to ensure efficiency.
. Monitor and order office supplies as needed.
. Help organize and maintain an efficient filing system (both digital and physical).
. Ensure all documentation related to transportation services, contracts, and compliance is up to date.
. Coordinate with dispatchers, drivers, and client service representatives to support operations.
Client & Business Relations:
. Communicate professionally with hospitals, healthcare facilities, and clients.
. Assist in handling inquiries from case managers, hospital discharge coordinators, and facility administrators.
. Provide top-notch customer service and follow up on client concerns.
HR & Staff Support:
. Assist with new hire onboarding, paperwork, and compliance.
. Maintain employee records and assist in HR-related tasks.
. Coordinate meetings, staff events, and company-wide communications.
Problem-Solving & Special Projects:
. Handle urgent issues as they arise, acting as a right-hand to the COO.
. Assist with special projects, including company hosted events, marketing initiatives, and operational improvements.
. Work on process improvements to enhance office efficiency and effectiveness.
Qualifications:
. Previous experience as an Administrative Executive Assistant, Executive Assistant, or Office Manager preferred.
. Strong organizational skills with the ability to multitask and prioritize tasks effectively.
. Excellent written and verbal communication skills.
. Ability to handle confidential information with discretion and professionalism.
. Tech-savvy "proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new software.
. Strong problem-solving skills and ability to work under pressure.
. Experience in transportation, healthcare, or logistics is a plus but not required.
. Bilingual (English/Spanish) is a plus.
Schedule & Compensation:
. Full-time position (Monday-Friday).
. Competitive pay based on experience.
. Growth opportunities in a rapidly expanding company.
Why Join TLC Solutions of Florida?
We are a fast-growing, industry-leading company with a reputation for excellence. Our team is passionate about providing top-tier transportation services for those in need. If you thrive in a fast-paced, high-energy environment and want to be part of a company that's making a difference, this is the opportunity for you!
Apply today and become a key part of TLC Solutions of Florida's success!
Company Description
Our mission is to provide exceptional customer service that ensures a safe and comfortable experience for each of our clients / passengers to and from their destination.
Our mission is to provide exceptional customer service that ensures a safe and comfortable experience for each of our clients / passengers to and from their destination.
...Key Responsibilities Design and animate UI elements, microinteractions, and transitions to enhance user experience. Translate static... ...using tools like Figma, After Effects, and Lottie. Create motion graphics for product launches, social media, and digital content...
Job Description What perks can you expect?:\n ~ Join an inclusive, global team and make life-long connections.~ Enjoy free access to Pursuit attractions and 50% off for friends.~ Get discounts on hotel stays, dining, and retail.~ Access subsidized mental...
...Job Description Job Description Description: We are looking for our next Dental Lab Technician for our Farifax, VA practice! Our Lab Technicians ensure efficiency and effectiveness in the day to day of the lab, as well as being a patient centered individual who wants...
...Job Description Job Description We are seeking a Gutter Installer Lead to become a part of our team! You will assist with the installation and repair new and existing gutter and cover systems as well as leading and training new installers Responsibilities: Assist...
Description: Milton Hershey School (MHS) is one of the world's best private schools, where students in pre-K through 12th grade from disadvantaged backgrounds receive an exceptional career-focused education with housing, meals, and moreand all costs are covered. Thanks...