Job Description

Our client, a biotechnology firm, is hiring a Contracts Administrator to join their team. The legal assistant will provide support to the in-house legal department and will work closely with attorneys and paralegals to ensure the smooth operation of our legal functions. This is a unique opportunity to contribute to a cutting-edge industry and work in a collaborative and forward-thinking environment.

Responsibilities:

• Administer and manage contract lifecycle in the CLM system, including processing contracts through execution, running CLM reporting, tracking expiration dates, and proactively consulting internal business partners about contract renewals
• Maintain accurate and up-to-date contract records and documentation in accordance with company processes in the CLM system, and escalate issues to the Legal team as needed
• Provide day to day administrative support to legal professionals, including scheduling meetings, managing calendars, making travel arrangements.
• Assist in the organization, filing, and maintenance of legal documents and contracts. Ensure that all documents are accurately filed and easily accessible.
• Maintain and update legal databases, track contract status, to-do list items, generate reports, and improve contract workflows and processes.
• Prepare, manage, update, and maintain contract templates
• Correspondence: Draft, proofread, and format legal correspondence, reports, and other documents.
• Communication: Serve as a liaison between the legal department and other company departments as necessary.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Assist Executive Assistants with tasks as requested.
• Perform all activities in compliance with applicable regulations, policies and guidelines, including, but not limited to, timely documentation of activities and maintaining all required applicable training.
• Bring a “can do” spirit to work and deliver on other responsibilities as assigned.

Requirements:

• Bachelor’s degree or relevant experience as a legal assistant, paralegal, or a similar role.
• Applicable experience in a law firm and/or biotech, pharmaceutical, life sciences, healthcare, or medical device industries preferred.
• Strong personal management skills emphasizing time management, attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and legal software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Understanding of legal terminology and principles.
• Commitment to maintaining the highest standards of confidentiality and professionalism.
• Highly organized and detail oriented with a passion to deliver quality results.
• Excellent verbal and written communication skills.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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