Job Description

FUNCTION:
Under the direct supervision of the Club Director, the Data Specialist is responsible for entering membership information and keeping membership files up to date and organized and managing sign in and sign out information.

PRIMARY RESPONSIBILITIES AND ACTIVITIES (not all-inclusive)

Manage the entire registration process for all members

Support key registration times: Annual Membership (January), Summer Registration, Extended Teen Registration, Fall Registration, and ongoing enrollment for available openings

Maintain scholarship list and documentation

Maintain and update the waiting list weekly; submit to Club Director by the last day of each month for county grant reporting

Complete data entry for new members and maintain information for current members in the Trax Solutions system

Submit, enter, and file all member change forms

Notify Front Desk Assistant of incomplete applications and what is needed to complete them

Print and review the New Member Report monthly

Review all member files for accuracy and completeness on an ongoing basis

Maintain a clean and organized office area

File member records, reports, and other documents relevant to Trax Solutions

Complete program attendance data entry

Manage and maintain all data-related systems, including databases, files, records, and binders

Communicate data needs during Club meetings

Working knowledge of basic clerical duties. 

Demonstrates verbal and written communication skills. 

Assist with front desk duties as needed and requested by Club Director. 

Use email as the primary form of communication

PRIMARY RESPONSIBILITIES AND ACTIVITIES (not all-inclusive)

• This position is part-time

  • School Year Hours: 2:00 pm -6:00 pm

  • Summer Hours: Assigned by Club Director

• High School Diploma or equivalent

• Valid State Driver’s License

• Must pass pre-employment Level 2 background check and drug test. 

• Basic knowledge of Microsoft Office (Word, Excel, Access)

• Basic knowledge of Microsoft Outlook

• Understanding of proper filing procedures

• Ability to relate well with children and parents (highly preferred)

• Experience working with children and knowledge of youth development (preferred)

• Strong organization and time management skills with the ability to set priorities

• Strong work ethic, positive attitude, high energy, and flexibility

• Strong communication and interpersonal skills with high attention to detail

• Comfortable managing multiple projects alongside daily responsibilities

POSITION QUALIFICATIONS

• Ability to stand, walk, and sit for extended periods

• Use of hands and fingers for computer keyboard and other office equipment

• Ability to lift and/or move up to 25 pounds occasionally during a standard 4–8 hour shift

• Visual requirements include close, distance, color, peripheral vision, and depth perception

• Work environment is high in noise due to being located in a youth Club setting, both indoors and outdoors

 

Job Tags

Part time, Summer work, Outdoor, Shift work,

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