Job Description

Job Description

Job Description

We are offering an exciting opportunity for an Executive Admin/Personal Assistant in Melbourne, Florida. In this role, you will be supporting the daily business operations and personal tasks for our senior leadership. This role is pivotal in upholding our company standards and requires excellent communication skills, a positive attitude, and the ability to work both independently and as part of a team.

Responsibilities:

• Efficiently manage and organize the calendar and appointments of senior leadership, ensuring all deadlines and objectives are met.

• Support senior leadership with all confidential, sensitive, and high-priority tasks.

• Coordinate family matters for senior leadership as needed.

• Prepare and maintain travel itineraries, including details of flights, accommodations, and ground transportation.

• Screen and prioritize incoming communications and correspondence, including calls, emails, and messages.

• Arrange meetings, presentations, and events for senior leadership and prepare briefings for each.

• Document meeting discussions accurately, highlighting key points and action items.

• Assist with the creation, editing, and completion of reports, proposals, and other correspondence.

• Support with budget management and reporting as required.

• Maintain confidential files and documents in an organized manner.

• Perform various tasks and errands as required to support senior leadership and their family.

• Manage social media accounts as requested by senior leadership.

Note: Successful candidate will have to live in Merritt Island. Client is willing to relocate someone to achieve this if selected.

• Minimum of 10 years of experience as an Executive Admin/Personal Assistant
• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint
• Proven ability to arrange travel, including flight and hotel bookings
• Exceptional writing skills for drafting correspondence and other communications
• Experience in managing executive calendars, scheduling meetings and appointments
• Ability to handle confidential information with discretion
• Strong organizational skills with high attention to detail
• Ability to work independently and prioritize tasks
• Excellent interpersonal skills for liaising with staff and clients
• Flexibility to handle a variety of tasks and shift priorities simultaneously.

Job Tags

Relocation, Shift work,

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