Job Description

Our client, a prominent Venture Capital Firm, is looking for an Executive Assistant to support 1 MD and their team of 2 on the investment team. The ideal candidate is exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing environment.

Company : Venture Capital

Position : Executive Assistant to Managing Director and Team

Location : New York, NY (Midtown)

Compensation : $145K range + excellent benefits

Hours : 8:45am – 5:30pm (at least 4 days in the office) – some flexibility required

Bachelor's Degree : Preferred

Responsibilities include but not limited to:

• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings

• Extensive travel planning, including both international and domestic itineraries and managing visa processes

• Act as a respectful gatekeeper for executives

• Develop understanding of, and relationships with key contacts

• Prepare, maintain and update meeting materials via PowerPoint and Excel

• Manage to-do lists/completion of key actions and ‘next steps’

• Process expense reports in a timely manner

• General administrative duties and high-level executive support as requested

Requirements:

• Bachelor’s Degree preferred

• 5-10 years of administrative experience; preferably in the finance industry

• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)

• Must be organized, detail-oriented and proactive

• Outstanding interpersonal and communication skills, both verbal and written

• Professional demeanor

• A flexible and positive ‘no task is too big or too small’ attitude

• Strong ability to multi-task and solve problems quickly, resourcefully, and competently

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